{"id":8317,"date":"2026-06-30T03:26:39","date_gmt":"2026-06-30T02:26:39","guid":{"rendered":"https:\/\/saphyroo.com\/uk\/?p=8317"},"modified":"2026-07-13T16:09:48","modified_gmt":"2026-07-13T15:09:48","slug":"tachograph-rules","status":"publish","type":"post","link":"https:\/\/saphyroo.com\/uk\/blog\/tachograph-rules\/","title":{"rendered":"The Fleet Manager&#8217;s Guide to Tachographs"},"content":{"rendered":"<div class=\"bde-rich-text breakdance-rich-text-styles\" style=\"width:100%;\">\n<p style=\"margin:0 0 14px;\">A single roadside check can result in up to \u00a31,500 in fixed penalties. The DVSA can issue up to five in one stop for missed breaks, insufficient rest, exceeded driving limits or late card downloads. Each one is a separate offence.<\/p>\n<p style=\"margin:0 0 14px;\">Drivers and transport managers often use the terms &#8220;tachograph rules&#8221;, &#8220;tachograph laws&#8221; and &#8220;tachograph regulations&#8221; interchangeably. They all refer to the same framework: limits on driving and rest time and the requirement to record, download and keep that data.<\/p>\n<p style=\"margin:0 0 14px;\">This guide brings everything together in one place, covering driving limits, record keeping requirements, the Smart Tachograph 2 rollout and the rules taking effect on 1 July 2026.<\/p>\n<\/div>\n<div class=\"bde-icon-list\" style=\"margin:16px 0;\">\n<ul style=\"list-style:none;padding:0;margin:0;\">\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">These rules generally apply to goods vehicles over 3.5 tonnes and passenger vehicles with 10 or more seats, including the driver, although certain vehicle types and operations are exempt.<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">Drivers can drive for up to 9 hours a day, although this can be extended to 10 hours twice a week. They must take a 45 minute break after 4.5 hours of driving and have at least 11 hours of daily rest.<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">Drivers\u2019 hours rules and Working Time Rules are different regulations that apply at the same time. The often misunderstood &#8220;6 hour rule&#8221; is part of the Working Time Rules, not the drivers\u2019 hours rules.<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">Operators must download driver card data at least every 28 days and vehicle unit data at least every 90 days, then keep all records for a minimum of 12 months.<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">Smart Tachograph 2 began its rollout in 2025 and continues into 2026, with requirements depending on the type of journeys operated, the vehicle\u2019s weight and its registration date.<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">The Driver and Vehicle Standards Agency (DVSA) can issue up to five drivers\u2019 hours fixed penalties during a single roadside check, resulting in fines of up to \u00a31,500. More serious offences, such as falsifying records, can lead to unlimited fines and imprisonment.<\/span><\/div>\n<\/li>\n<\/ul>\n<\/div>\n<div class=\"bde-rich-text breakdance-rich-text-styles\" style=\"width:100%;\">\n<p style=\"margin:0 0 14px;\">One of the most commonly misunderstood rules is how Working Time and Drivers&#8217; Hours interact. A driver can still be within the 9 hour driving limit but need an earlier break because the 6 hour Working Time threshold has already been reached.<\/p>\n<h2 style=\"margin-top:28px;margin-bottom:8px;\">What the Framework Covers<\/h2>\n<p style=\"margin:0 0 14px;\">A tachograph is a device fitted to a vehicle that records driving time, breaks, rest periods and other work so enforcement officers can check legal limits have been followed. It is not a dashcam. A dashcam records video of the road and cab, while a tachograph records driver activity and hours. They serve completely different purposes.<\/p>\n<p style=\"margin:0 0 14px;\">Tachograph rules cover two main areas: the limits on driving and rest time, and the requirement for drivers and operators to record, download and keep tachograph data. These rules are based on two EU regulations: one that sets the drivers\u2019 hours and rest requirements, and another that governs how tachographs are used. Both regulations now apply as part of UK law. Although the UK can amend these rules, only limited changes have been made so far.<\/p>\n<p style=\"margin:0 0 14px;\">The rules generally apply to goods vehicles with a Maximum Authorised Mass (MAM) of more than 3.5 tonnes and passenger carrying vehicles (PCVs) with 10 or more seats, including the driver. This applies whether the vehicle is used for hire and reward or to transport a business\u2019s own goods.<\/p>\n<p style=\"margin:0 0 14px;\">Businesses operating these vehicles must also meet the relevant licensing requirements. Goods operators generally need an Operator\u2019s Licence (O licence), while passenger operators are licensed under a separate system.<\/p>\n<p style=\"margin:0 0 14px;\">Running a <a href=\"https:\/\/saphyroo.com\/uk\/solutions\/fleet-management\/\">compliant fleet operation<\/a> means recognising that a tachograph is more than a legal requirement. It&#8217;s one of the DVSA&#8217;s primary enforcement tools and central to demonstrating compliance.<\/p>\n<h2 style=\"margin-top:28px;margin-bottom:8px;\">Driving, Break and Rest Limits Explained<\/h2>\n<p style=\"margin:0 0 14px;\">In the UK, these limits come from retained EU Regulation 561\/2006 (available at <a href=\"https:\/\/www.gov.uk\/drivers-hours\/eu-rules\" target=\"_blank\" rel=\"noopener\">gov.uk\/drivers-hours\/eu-rules<\/a>). The table below states them out clearly.<\/p>\n<\/div>\n<div style=\"margin:28px 0;border-radius:12px;overflow:hidden;box-shadow:0 8px 25px rgba(0,0,0,.08);border:1px solid #e5e7eb;width:100%;box-sizing:border-box;\">\n<div style=\"background:#00FFC9;color:#000;font-weight:700;font-size:1.05em;padding:18px 20px;\">Drivers&#8217; hours limits: assimilated EU Reg 561\/2006<\/div>\n<div style=\"overflow-x:auto;\">\n<table style=\"width:100%;border-collapse:collapse;background:#fff;font-size:0.95em;\">\n<thead>\n<tr>\n<th style=\"background:#f8f9fa;color:#374151;font-weight:700;text-align:left;text-transform:uppercase;font-size:12px;letter-spacing:.75px;padding:14px 20px;\">Limit<\/th>\n<th style=\"background:#f8f9fa;color:#374151;font-weight:700;text-align:left;text-transform:uppercase;font-size:12px;letter-spacing:.75px;padding:14px 20px;\">Rule<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td data-label=\"Limit\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">Daily driving<\/td>\n<td data-label=\"Rule\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">9 hours (up to 10 hours, twice a week)<\/td>\n<\/tr>\n<tr>\n<td data-label=\"Limit\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">Weekly driving<\/td>\n<td data-label=\"Rule\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">56 hours maximum<\/td>\n<\/tr>\n<tr>\n<td data-label=\"Limit\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">Fortnightly driving<\/td>\n<td data-label=\"Rule\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">90 hours in any two consecutive weeks<\/td>\n<\/tr>\n<tr>\n<td data-label=\"Limit\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">Break<\/td>\n<td data-label=\"Rule\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">45 minutes after no more than 4.5 hours driving; may split as 15 minutes then 30 minutes, in that order<\/td>\n<\/tr>\n<tr>\n<td data-label=\"Limit\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">Daily rest<\/td>\n<td data-label=\"Rule\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">11 hours (reducible to 9 hours, up to 3 times between weekly rests)<\/td>\n<\/tr>\n<tr>\n<td data-label=\"Limit\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">Weekly rest<\/td>\n<td data-label=\"Rule\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">45 hours (reducible to 24 hours every other week, with compensation taken before the end of the third following week)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div>\n<div class=\"bde-rich-text breakdance-rich-text-styles\" style=\"width:100%;\">\n<p style=\"margin:0 0 14px;\">A few points that operators regularly miss:<\/p>\n<\/div>\n<div class=\"bde-icon-list\" style=\"margin:16px 0;\">\n<ul style=\"list-style:none;padding:0;margin:0;\">\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">The 10 hour extended daily driving limit can only be used twice in any single week, so it cannot be applied on five consecutive days.<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">The 90 hour driving limit applies across any two consecutive weeks, not calendar weeks, meaning two heavy weeks in a row can reach the limit sooner than expected.<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">Split breaks must be taken in the correct order: 15 minutes first, followed by 30 minutes. Taking them the other way round does not meet the requirement.<\/span><\/div>\n<\/li>\n<\/ul>\n<\/div>\n<div class=\"bde-rich-text breakdance-rich-text-styles\" style=\"width:100%;\">\n<p style=\"margin:0 0 14px;\">All of this is recorded automatically on the driver\u2019s card, which must be inserted into the tachograph at the start of each shift. Driving an in scope vehicle without the card inserted is an offence. Once the card is downloaded, <a href=\"https:\/\/saphyroo.com\/uk\/solutions\/tachograph-management\/\">tachograph analysis software<\/a> checks that activity against the limits above and flags any infringement, work a transport manager would otherwise do by hand.<\/p>\n<h2 style=\"margin-top:28px;margin-bottom:8px;\">Working Time vs Drivers&#8217; Hours<\/h2>\n<p style=\"margin:0 0 14px;\">Drivers\u2019 hours rules limit driving time, while Working Time Rules cover all work a driver does, not just time spent at the wheel.<\/p>\n<p style=\"margin:0 0 14px;\">This distinction matters more than many operators realise. The Road Transport (Working Time) Regulations 2005 apply to mobile workers on UK roads and run alongside drivers\u2019 hours rules. Operators must comply with both regimes at the same time, depending on which sets the stricter limit.<\/p>\n<p style=\"margin:0 0 14px;\">The commonly referenced \u20186 hour rule\u2019 is based on total working time rather than driving alone, covering activities such as driving, loading, unloading and vehicle checks The break required depends on how long the shift is:<\/p>\n<\/div>\n<div class=\"bde-icon-list\" style=\"margin:16px 0;\">\n<ul style=\"list-style:none;padding:0;margin:0;\">\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">A shift of 6 to 9 hours requires at least 30 minutes of break in total, which can be taken as two 15 minute breaks<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">A shift of over 9 hours requires at least 45 minutes of break in total, which can also be split into separate periods<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">The average working week is capped at 48 hours, measured over a 17 or 26 week period<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">No driver may work more than 60 hours in a single week<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">Night work is limited to 10 hours in any 24 hour period, unless a workforce agreement allows more. For goods vehicle drivers, night time is defined as midnight to 4am<\/span><\/div>\n<\/li>\n<\/ul>\n<\/div>\n<div class=\"bde-rich-text breakdance-rich-text-styles\" style=\"width:100%;\">\n<p style=\"margin:0 0 14px;\">The practical consequence is this: a driver can still be within the 9 hour daily driving limit but may need a break earlier if the 6 hour working time threshold is reached first.<\/p>\n<p style=\"margin:0 0 14px;\">Managing driver fatigue across both rules means keeping track of both time limits as they build up during the day. A platform designed for <a href=\"https:\/\/saphyroo.com\/uk\/solutions\/fatigue-management\/\">managing driver fatigue<\/a> tracks working time as well as driving time, because enforcement officers check both.<\/p>\n<h2 style=\"margin-top:28px;margin-bottom:8px;\">Recording, Downloading and Keeping the Data<\/h2>\n<p style=\"margin:0 0 14px;\">The record keeping duties sit in <a href=\"https:\/\/www.gov.uk\/guidance\/drivers-hours-goods-vehicles\/4-tachograph-rules\" target=\"_blank\" rel=\"noopener\">gov.uk&#8217;s tachograph rules guide<\/a>. They are straightforward but often misunderstood.<\/p>\n<\/div>\n<div style=\"margin:28px 0;border-radius:12px;overflow:hidden;box-shadow:0 8px 25px rgba(0,0,0,.08);border:1px solid #e5e7eb;width:100%;box-sizing:border-box;\">\n<div style=\"background:#00FFC9;color:#000;font-weight:700;font-size:1.05em;padding:18px 20px;\">Tachograph download and retention cycle<\/div>\n<div style=\"overflow-x:auto;\">\n<table style=\"width:100%;border-collapse:collapse;background:#fff;font-size:0.95em;\">\n<thead>\n<tr>\n<th style=\"background:#f8f9fa;color:#374151;font-weight:700;text-align:left;text-transform:uppercase;font-size:12px;letter-spacing:.75px;padding:14px 20px;\">What<\/th>\n<th style=\"background:#f8f9fa;color:#374151;font-weight:700;text-align:left;text-transform:uppercase;font-size:12px;letter-spacing:.75px;padding:14px 20px;\">Who downloads<\/th>\n<th style=\"background:#f8f9fa;color:#374151;font-weight:700;text-align:left;text-transform:uppercase;font-size:12px;letter-spacing:.75px;padding:14px 20px;\">How often<\/th>\n<th style=\"background:#f8f9fa;color:#374151;font-weight:700;text-align:left;text-transform:uppercase;font-size:12px;letter-spacing:.75px;padding:14px 20px;\">Why<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td data-label=\"What\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">Driver card<\/td>\n<td data-label=\"Who downloads\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">Operator (or driver)<\/td>\n<td data-label=\"How often\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">At least every 28 days<\/td>\n<td data-label=\"Why\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">The card holds approximately 28 days of data then overwrites the oldest records. A late download loses records permanently.<\/td>\n<\/tr>\n<tr>\n<td data-label=\"What\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">Vehicle unit (VU)<\/td>\n<td data-label=\"Who downloads\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">Operator<\/td>\n<td data-label=\"How often\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">At least every 90 days<\/td>\n<td data-label=\"Why\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">The VU holds a longer record of all driver activity on that vehicle, including periods with no card inserted.<\/td>\n<\/tr>\n<tr>\n<td data-label=\"What\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">Record retention<\/td>\n<td data-label=\"Who downloads\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">Operator<\/td>\n<td data-label=\"How often\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">Kept for 12 months<\/td>\n<td data-label=\"Why\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">Must be available to produce to DVSA enforcement officers on request.<\/td>\n<\/tr>\n<tr>\n<td data-label=\"What\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">Roadside production<\/td>\n<td data-label=\"Who downloads\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">Driver<\/td>\n<td data-label=\"How often\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">On demand<\/td>\n<td data-label=\"Why\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">Driver must produce the current day plus the previous 28 days or 56 days on international journeys in the EU.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div>\n<div class=\"bde-rich-text breakdance-rich-text-styles\" style=\"width:100%;\">\n<p style=\"margin:0 0 14px;\">A digital tachograph card usually stores around 28 days of activity before it starts overwriting the oldest records. If a driver card is only downloaded on day 35, up to a week of data may already be lost. That missing week can itself lead to a records issue at the roadside. Scheduling those downloads automatically through <a href=\"https:\/\/saphyroo.com\/uk\/solutions\/tachograph-management\/\">tachograph management software<\/a> keeps both the 28 day card cycle and the 90 day vehicle unit cycle on time, so nothing is lost to an overwrite.<\/p>\n<p style=\"margin:0 0 14px;\">Drivers must carry records for the current day plus the previous 28 days. For international journeys within the EU, this increases to the current day plus the previous 56 days. These records can be stored on the driver card and supported by printouts or downloaded data for any days the driver was not driving.<\/p>\n<p style=\"margin:0 0 14px;\">If a driver cannot produce them during a DVSA check, it is treated as an immediate records offence.<\/p>\n<h2 style=\"margin-top:28px;margin-bottom:8px;\">Smart Tachograph 2: What Changes in 2025 and 2026<\/h2>\n<p style=\"margin:0 0 14px;\">This is where many compliance guides get it wrong. The Smart Tachograph 2 rollout is happening in stages, with different requirements depending on the type of vehicle, when it was registered and whether it operates internationally.<\/p>\n<\/div>\n<div style=\"margin:28px 0;border-radius:12px;overflow:hidden;box-shadow:0 8px 25px rgba(0,0,0,.08);border:1px solid #e5e7eb;width:100%;box-sizing:border-box;\">\n<div style=\"background:#00FFC9;color:#000;font-weight:700;font-size:1.05em;padding:18px 20px;\">Smart Tachograph 2 Rollout Timeline<\/div>\n<div style=\"overflow-x:auto;\">\n<table style=\"width:100%;border-collapse:collapse;background:#fff;font-size:0.95em;\">\n<thead>\n<tr>\n<th style=\"background:#f8f9fa;color:#374151;font-weight:700;text-align:left;text-transform:uppercase;font-size:12px;letter-spacing:.75px;padding:14px 20px;\">Date<\/th>\n<th style=\"background:#f8f9fa;color:#374151;font-weight:700;text-align:left;text-transform:uppercase;font-size:12px;letter-spacing:.75px;padding:14px 20px;\">Requirement<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td data-label=\"Date\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">19 August 2025<\/td>\n<td data-label=\"Requirement\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\"><b>International retrofit deadline.<\/b> Vehicles operating internationally with a Smart Tachograph 1 were required to retrofit to Smart Tachograph 2 by this date.<\/td>\n<\/tr>\n<tr>\n<td data-label=\"Date\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">24 December 2025<\/td>\n<td data-label=\"Requirement\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\"><b>New vehicle requirement.<\/b> All newly registered in scope vehicles must be fitted with Smart Tachograph 2.<\/td>\n<\/tr>\n<tr>\n<td data-label=\"Date\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">1 July 2026<\/td>\n<td data-label=\"Requirement\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\"><b>Expanded scope.<\/b> Goods vehicles <b>2,501kg and above<\/b> used for <b>international hire and reward<\/b> operations must be fitted with Smart Tachograph 2. This brings many larger vans into scope for the first time.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div>\n<div class=\"bde-rich-text breakdance-rich-text-styles\" style=\"width:100%;\">\n<h3 style=\"margin-top:22px;margin-bottom:8px;\">What This Means for Operators<\/h3>\n<p style=\"margin:0 0 14px;\">The <strong>1 July 2026<\/strong> deadline is the next major milestone for many mixed fleets. Operators using larger vans for international hire and reward should identify affected vehicles now and plan any required upgrades well before the deadline.<\/p>\n<p style=\"margin:0 0 14px;\">Vehicles operating <strong>only on UK domestic routes<\/strong> are <strong>not<\/strong> subject to the international retrofit requirement and can continue using their existing tachograph where permitted.<\/p>\n<p style=\"margin:0 0 14px;\">Smart Tachograph 2 records the vehicle&#8217;s location at the start and end of each duty, every three hours of driving and at border crossings using Galileo satellite positioning. It also supports remote roadside checks, allowing enforcement officers to read selected compliance data without stopping the vehicle.<\/p>\n<p style=\"margin:0 0 14px;\">For operators, the biggest change is that location data now forms part of the tachograph record itself, creating a more complete compliance record alongside drivers&#8217; hours and rest periods.<\/p>\n<h2 style=\"margin-top:28px;margin-bottom:8px;\">Who Needs a Tachograph and Who is Exempt<\/h2>\n<p style=\"margin:0 0 14px;\">Goods vehicles over 3.5 tonnes MAM and passenger carrying vehicles with 10 or more seats, including the driver, are in scope by default. They are only out of scope where a specific exemption applies.<\/p>\n<p style=\"margin:0 0 14px;\">A 7.5-tonne lorry (an HGV) is over 3.5 tonnes, so it needs a tachograph unless it fits within one of the derogations in the assimilated exemptions framework (available at <a href=\"https:\/\/www.gov.uk\/drivers-hours\/exemptions-from-eu-law\" target=\"_blank\" rel=\"noopener\">gov.uk\/drivers-hours\/exemptions-from-eu-law<\/a>). Each exemption has specific conditions, so you must check the details before relying on it.<\/p>\n<\/div>\n<div class=\"bde-icon-list\" style=\"margin:16px 0;\">\n<ul style=\"list-style:none;padding:0;margin:0;\">\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">Vehicles up to 7.5 tonnes used to carry the operator\u2019s own materials, equipment or machinery within 100km of the operating centre, where driving is not the driver\u2019s main job. This is commonly known as the own equipment or 100km exemption.<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">Zero emission goods vehicles between 3.5 tonnes and 4.25 tonnes.<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">Gas or electric powered goods vehicles up to 7.5 tonnes used within 100km of the operating centre.<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">Agricultural and forestry vehicles used within 100km of the farm or operating holding.<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">Vehicles that cannot exceed 40km\/h (around 25mph).<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">Vehicles used for door-to-door refuse collection.<\/span><\/div>\n<\/li>\n<\/ul>\n<\/div>\n<div class=\"bde-rich-text breakdance-rich-text-styles\" style=\"width:100%;\">\n<p style=\"margin:0 0 14px;\">The 100km derogation is one of the most commonly misunderstood exemptions. The exemption only applies if all four conditions are met:<\/p>\n<\/div>\n<div class=\"bde-icon-list\" style=\"margin:16px 0;\">\n<ul style=\"list-style:none;padding:0;margin:0;\">\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">The vehicle must be within the weight limit.<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">It must carry the operator\u2019s own materials or equipment.<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">It must stay within 100km of the operating centre.<\/span><\/div>\n<\/li>\n<li style=\"margin-bottom:10px;list-style:none;\">\n<div class=\"bde-icon-list__item-wrapper\" style=\"display:flex;align-items:flex-start;gap:10px;\"><span class=\"bde-icon-list__icon\" style=\"flex-shrink:0;margin-top:4px;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" id=\"icon-radio-checked2\" viewBox=\"0 0 32 32\" style=\"width:18px;height:18px;fill:#00D4AA;flex-shrink:0;\"><path d=\"M16 0c-8.837 0-16 7.163-16 16s7.163 16 16 16 16-7.163 16-16-7.163-16-16-16zM16 20c-2.209 0-4-1.791-4-4s1.791-4 4-4c2.209 0 4 1.791 4 4s-1.791 4-4 4z\"\/><\/svg><\/span><span class=\"bde-icon-list__text\">Driving must not be the driver\u2019s main activity.<\/span><\/div>\n<\/li>\n<\/ul>\n<\/div>\n<div class=\"bde-rich-text breakdance-rich-text-styles\" style=\"width:100%;\">\n<p style=\"margin:0 0 14px;\">For example, a building firm using a 4-tonne Luton van to carry its own tools within 80km of its yard would usually be exempt. However, the same vehicle used to carry a subcontracted load for a haulier, where driving is the main job, would not be exempt.<\/p>\n<h2 style=\"margin-top:28px;margin-bottom:8px;\">Types of Tachograph Cards<\/h2>\n<p style=\"margin:0 0 14px;\">There are four types of tachograph cards and each one controls who can read or write data. Each card also has a specific role in the enforcement and compliance process.<\/p>\n<\/div>\n<div style=\"margin:28px 0;border-radius:12px;overflow:hidden;box-shadow:0 8px 25px rgba(0,0,0,.08);border:1px solid #e5e7eb;width:100%;box-sizing:border-box;\">\n<div style=\"background:#00FFC9;color:#000;font-weight:700;font-size:1.05em;padding:18px 20px;\">Tachograph card types<\/div>\n<div style=\"overflow-x:auto;\">\n<table style=\"width:100%;border-collapse:collapse;background:#fff;font-size:0.95em;\">\n<thead>\n<tr>\n<th style=\"background:#f8f9fa;color:#374151;font-weight:700;text-align:left;text-transform:uppercase;font-size:12px;letter-spacing:.75px;padding:14px 20px;\">Card type<\/th>\n<th style=\"background:#f8f9fa;color:#374151;font-weight:700;text-align:left;text-transform:uppercase;font-size:12px;letter-spacing:.75px;padding:14px 20px;\">Who holds it<\/th>\n<th style=\"background:#f8f9fa;color:#374151;font-weight:700;text-align:left;text-transform:uppercase;font-size:12px;letter-spacing:.75px;padding:14px 20px;\">What it does<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td data-label=\"Card type\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">Driver card<\/td>\n<td data-label=\"Who holds it\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">Personal to the driver, valid 5 years<\/td>\n<td data-label=\"What it does\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">Records that driver&#8217;s activity. Inserted at the start of every shift. Holds approximately 28 days of data.<\/td>\n<\/tr>\n<tr>\n<td data-label=\"Card type\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">Company card<\/td>\n<td data-label=\"Who holds it\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">The operator<\/td>\n<td data-label=\"What it does\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">Used to download and lock the tachograph data from the operator&#8217;s vehicles. Prevents other operators accessing the records.<\/td>\n<\/tr>\n<tr>\n<td data-label=\"Card type\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">Workshop card<\/td>\n<td data-label=\"Who holds it\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">DVSA approved tachograph fitters<\/td>\n<td data-label=\"What it does\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">Used to calibrate, set and test tachograph units, for example at installation and periodic recalibration.<\/td>\n<\/tr>\n<tr>\n<td data-label=\"Card type\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;font-weight:700;color:#111827;\">Control card<\/td>\n<td data-label=\"Who holds it\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">DVSA and enforcement officers<\/td>\n<td data-label=\"What it does\" style=\"padding:18px 20px;border-bottom:1px solid #e5e7eb;vertical-align:top;color:#4b5563;\">Used to read and download records at roadside checks or during depot inspections.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div>\n<div class=\"bde-rich-text breakdance-rich-text-styles\" style=\"width:100%;\">\n<p style=\"margin:0 0 14px;\">Driver cards are applied for, renewed and replaced through the DVLA digital tachograph card service. A driver must have a valid card to legally drive an in scope vehicle.<\/p>\n<p style=\"margin:0 0 14px;\">Company cards are issued to the operator and secure the data so it cannot be accessed by other firms, whereas control cards are used by enforcement officers to download records directly from the vehicle unit at the roadside.<\/p>\n<h2 style=\"margin-top:28px;margin-bottom:8px;\">DVSA Penalties and Fines<\/h2>\n<p style=\"margin:0 0 14px;\">Drivers\u2019 hours and tachograph offences can result in fixed penalties, with the amount depending on the seriousness of the breach. During a single roadside check, the DVSA can issue up to five drivers\u2019 hours fixed penalties, resulting in fines of up to \u00a31,500.<\/p>\n<p style=\"margin:0 0 14px;\">The DVSA sets out its approach in its <a href=\"https:\/\/www.gov.uk\/guidance\/drivers-hours-goods-vehicles\/5-enforcement-and-penalties\" target=\"_blank\" rel=\"noopener\">enforcement and penalties guidance<\/a>. The offences most commonly identified at the roadside include insufficient daily rest, missed 45 minute breaks, exceeding daily driving limits and failing to download driver card data on time. Failing to download data is a records offence in its own right, separate from any drivers\u2019 hours infringement.<\/p>\n<p style=\"margin:0 0 14px;\">Falsifying or tampering with tachograph records is a much more serious offence. It is a criminal matter that can lead to prosecution and a potentially unlimited fine, depending on the court. The DVSA has prosecuted operators for these offences, including cases where company directors received suspended prison sentences.<\/p>\n<p style=\"margin:0 0 14px;\">The unlimited fine reflects the removal of the level 5 cap on fines in England and Wales in 2015. As a result, the \u00a35,000 maximum fine still mentioned in some older compliance guides no longer applies.<\/p>\n<p style=\"margin:0 0 14px;\">Persistent or serious breaches can lead to more than fixed penalties. Cases may be referred to a Traffic Commissioner, who oversees operator licensing and can call an operator to a public inquiry.<\/p>\n<p style=\"margin:0 0 14px;\">Following a public inquiry, an O licence can be suspended, curtailed or revoked. Losing an O licence means losing the legal right to operate goods vehicles commercially, and continuing to operate without one can result in prosecution.<\/p>\n<p style=\"margin:0 0 14px;\">The biggest compliance risk for most transport managers isn&#8217;t a single infringement. It&#8217;s recurring patterns of non compliance, whether that&#8217;s drivers regularly missing daily rest requirements, overdue driver card downloads or vehicle unit data not being downloaded for months.<\/p>\n<p style=\"margin:0 0 14px;\">The DVSA looks for repeated issues rather than isolated mistakes, making persistent patterns far more likely to be referred to a Traffic Commissioner.<\/p>\n<h3 style=\"margin-top:22px;margin-bottom:8px;\">How Operators Stay on Top of Compliance<\/h3>\n<p style=\"margin:0 0 14px;\">Modern <a href=\"https:\/\/saphyroo.com\/uk\/solutions\/tachograph-management\/\">tachograph software<\/a> removes the need for manual driver card collection, routine downloads and time consuming infringement reviews, helping operators stay on top of compliance before issues become enforcement action.<\/p>\n<p style=\"margin:0 0 14px;\">For operators looking to connect tachograph compliance with wider fleet operations, <a href=\"https:\/\/saphyroo.com\/uk\/products\/drive360\/\">Drive360<\/a> manages telematics, fatigue, scheduling, proof of delivery and vehicle management alongside specialist tachograph platforms. It integrates with providers such as Tachomaster and TruTac, allowing operators to retain their existing tachograph workflows while managing the rest of their fleet from one platform.<\/p>\n<p style=\"margin:0 0 14px;\">UK data residency is available on request through a dedicated AWS London deployment. Drive360 securely stores compliance records for at least 12 months, making it easier to produce information for DVSA inspections, analyse recurring infringement trends, and identify issues before they become wider compliance risks.<\/p>\n<p style=\"margin:0 0 14px;\">A note on DVSA Earned Recognition: operators who have held an O licence for two or more years can apply to join the scheme. It requires a DVSA validated IT system that reports key performance indicators every four weeks, along with a third party audit every two years. Participation is limited to approved IT systems and operators that meet the DVSA&#8217;s eligibility criteria.<\/p>\n<h2 style=\"margin-top:28px;margin-bottom:8px;\">FAQs<\/h2>\n<style>.saph-faq{margin:14px 0 4px;}.saph-faq details{border-bottom:2px solid #e5e7eb;}.saph-faq summary{list-style:none;cursor:pointer;display:flex;gap:24px;align-items:center;justify-content:space-between;padding:20px 0;font-family:Inter,-apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,Helvetica,Arial,sans-serif;font-size:18px;font-weight:600;line-height:1.45;color:#111827;}.saph-faq summary::-webkit-details-marker{display:none;}.saph-faq summary::marker{content:'';}.saph-faq__q{flex:1 1 auto;}.saph-faq__ic{flex:0 0 auto;width:26px;height:26px;background-color:#12342D;-webkit-mask:url('data:image\/svg+xml;base64,PHN2ZyB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciIHZpZXdCb3g9IjAgMCA1MTIgNTEyIj48cGF0aCBkPSJNMjU2IDUxMkEyNTYgMjU2IDAgMSAwIDI1NiAwYTI1NiAyNTYgMCAxIDAgMCA1MTJ6TTIzMiAzNDRWMjgwSDE2OGMtMTMuMyAwLTI0LTEwLjctMjQtMjRzMTAuNy0yNCAyNC0yNGg2NFYxNjhjMC0xMy4zIDEwLjctMjQgMjQtMjRzMjQgMTAuNyAyNCAyNHY2NGg2NGMxMy4zIDAgMjQgMTAuNyAyNCAyNHMtMTAuNyAyNC0yNCAyNEgyODB2NjRjMCAxMy4zLTEwLjcgMjQtMjQgMjRzLTI0LTEwLjctMjQtMjR6Ii8+PC9zdmc+') center\/contain no-repeat;mask:url('data:image\/svg+xml;base64,PHN2ZyB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciIHZpZXdCb3g9IjAgMCA1MTIgNTEyIj48cGF0aCBkPSJNMjU2IDUxMkEyNTYgMjU2IDAgMSAwIDI1NiAwYTI1NiAyNTYgMCAxIDAgMCA1MTJ6TTIzMiAzNDRWMjgwSDE2OGMtMTMuMyAwLTI0LTEwLjctMjQtMjRzMTAuNy0yNCAyNC0yNGg2NFYxNjhjMC0xMy4zIDEwLjctMjQgMjQtMjRzMjQgMTAuNyAyNCAyNHY2NGg2NGMxMy4zIDAgMjQgMTAuNyAyNCAyNHMtMTAuNyAyNC0yNCAyNEgyODB2NjRjMCAxMy4zLTEwLjcgMjQtMjQgMjRzLTI0LTEwLjctMjQtMjR6Ii8+PC9zdmc+') center\/contain no-repeat;}.saph-faq details[open] .saph-faq__ic{-webkit-mask-image:url('data:image\/svg+xml;base64,PHN2ZyB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciIHZpZXdCb3g9IjAgMCA1MTIgNTEyIj48cGF0aCBkPSJNMjU2IDUxMkEyNTYgMjU2IDAgMSAwIDI1NiAwYTI1NiAyNTYgMCAxIDAgMCA1MTJ6TTE4NCAyMzJIMzI4YzEzLjMgMCAyNCAxMC43IDI0IDI0cy0xMC43IDI0LTI0IDI0SDE4NGMtMTMuMyAwLTI0LTEwLjctMjQtMjRzMTAuNy0yNCAyNC0yNHoiLz48L3N2Zz4=');mask-image:url('data:image\/svg+xml;base64,PHN2ZyB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciIHZpZXdCb3g9IjAgMCA1MTIgNTEyIj48cGF0aCBkPSJNMjU2IDUxMkEyNTYgMjU2IDAgMSAwIDI1NiAwYTI1NiAyNTYgMCAxIDAgMCA1MTJ6TTE4NCAyMzJIMzI4YzEzLjMgMCAyNCAxMC43IDI0IDI0cy0xMC43IDI0LTI0IDI0SDE4NGMtMTMuMyAwLTI0LTEwLjctMjQtMjRzMTAuNy0yNCAyNC0yNHoiLz48L3N2Zz4=');}.saph-faq__a{padding:2px 40px 26px 0;color:#374151;font-family:Inter,-apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,Helvetica,Arial,sans-serif;font-size:16px;line-height:1.7;}.saph-faq__a p{margin:0 0 14px;}.saph-faq__a p:last-child{margin-bottom:0;}.saph-faq__a ul{list-style:none;margin:8px 0 14px;padding:0;}.saph-faq__a li{position:relative;padding-left:22px;margin:8px 0;}.saph-faq__a li::before{content:'';position:absolute;left:0;top:9px;width:8px;height:8px;border-radius:50%;background:#12C09B;}<\/style>\n<div class=\"saph-faq\">\n<details>\n<summary><span class=\"saph-faq__q\">What is the difference between tachograph rules and drivers&#8217; hours rules?<\/span><span class=\"saph-faq__ic\"><\/span><\/summary>\n<div class=\"saph-faq__a\">\n<p style=\"margin:0 0 14px;\">Drivers\u2019 hours rules set limits on driving time, breaks and rest periods. Tachograph rules include those same limits, but also require drivers and operators to record and store that data using a tachograph. In practice, they form two parts of the same compliance framework.<\/p>\n<\/div>\n<\/details>\n<details>\n<summary><span class=\"saph-faq__q\">Do tachograph rules still apply after Brexit?<\/span><span class=\"saph-faq__ic\"><\/span><\/summary>\n<div class=\"saph-faq__a\">\n<p style=\"margin:0 0 14px;\">Yes. EU Regulation 561\/2006 and Regulation 165\/2014 still apply in the UK as domestic law and continue to be used in the UK drivers\u2019 hours and tachograph framework. The UK can make changes through its own legislation and has done so in limited areas.<\/p>\n<\/div>\n<\/details>\n<details>\n<summary><span class=\"saph-faq__q\">What is the \u20186 hour rule\u2019?<\/span><span class=\"saph-faq__ic\"><\/span><\/summary>\n<div class=\"saph-faq__a\">\n<p style=\"margin:0 0 14px;\">The 6 hour rule comes from Working Time Rules, not drivers\u2019 hours. After 6 hours of work, including driving, loading, unloading and vehicle checks, a break must be taken.<\/p>\n<p style=\"margin:0 0 14px;\">A shift of 6 to 9 hours requires at least 30 minutes of break and a shift over 9 hours requires at least 45 minutes. This runs alongside drivers\u2019 hours rules, and drivers must comply with whichever requirement is stricter.<\/p>\n<\/div>\n<\/details>\n<details>\n<summary><span class=\"saph-faq__q\">Can I drive a 7.5 tonne lorry without a tachograph?<\/span><span class=\"saph-faq__ic\"><\/span><\/summary>\n<div class=\"saph-faq__a\">\n<p style=\"margin:0 0 14px;\">A 7.5 tonne lorry is above the 3.5 tonne threshold, so it requires a tachograph by default. The main exception is the 100km own equipment derogation. This only applies if all four conditions are met:<\/p>\n<ul>\n<li>The vehicle is 7.5 tonnes or less.<\/li>\n<li>It carries the operator\u2019s own materials or equipment rather than goods for hire and reward.<\/li>\n<li>It operates within 100km from the base.<\/li>\n<li>Driving is not the driver\u2019s main job.<\/li>\n<\/ul>\n<p style=\"margin:0 0 14px;\">If any one of these conditions is not met, a tachograph is required.<\/p>\n<\/div>\n<\/details>\n<details>\n<summary><span class=\"saph-faq__q\">How long do I have to keep tachograph records?<\/span><span class=\"saph-faq__ic\"><\/span><\/summary>\n<div class=\"saph-faq__a\">\n<p style=\"margin:0 0 14px;\">Operators must keep tachograph records for at least 12 months and make them available for DVSA inspection. At the roadside, drivers must carry records for the current day plus the previous 28 days.<\/p>\n<\/div>\n<\/details>\n<details>\n<summary><span class=\"saph-faq__q\">What happens if the tachograph breaks down?<\/span><span class=\"saph-faq__ic\"><\/span><\/summary>\n<div class=\"saph-faq__a\">\n<p style=\"margin:0 0 14px;\">If a tachograph becomes faulty, it must be repaired as soon as possible. If the vehicle cannot return to base within a week, it must be repaired on the road. Until it is repaired, the driver must keep manual records of driving, rest and other work. Driving without a working tachograph and without manual records is an offence.<\/p>\n<\/div>\n<\/details>\n<\/div>\n<\/div>\n<div class=\"bde-div\" style=\"text-align:center;margin:32px 0;\"><a href=\"https:\/\/saphyroo.com\/uk\/book-demo\/\" style=\"color:#000;font-weight:700;font-size:1rem;text-decoration:underline;text-decoration-color:#00D4AA;text-underline-offset:3px;transition:color 0.2s;\" onmouseover=\"this.style.color=&#039;#00D4AA&#039;\" onmouseout=\"this.style.color=&#039;#000&#039;\">See how Drive360 helps simplify tachograph compliance \u2192<\/a><\/div>\n<div class=\"bde-rich-text breakdance-rich-text-styles\" style=\"width:100%;\">\n<p style=\"margin:0 0 14px;\">Drive360 handles tachograph downloads, infringement review and compliance records in one platform and integrates with Tachomaster and TruTac for operators who already have specialist tacho software in place.<\/p>\n<p style=\"font-style:italic;color:#6b7280;font-size:0.92em;line-height:1.65;border-top:1px solid #e5e7eb;padding-top:18px;margin-top:26px;\">This article is editorial guidance, not regulated compliance advice. Figures and regulatory requirements are taken from gov.uk and DVSA sources, verified June 2026. Confirm current rules at gov.uk before acting on them.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>This guide covers driver hours limits, record keeping requirements, the Smart Tachograph 2 rollout timeline and the penalties the DVSA can issue for non compliance.<\/p>\n","protected":false},"author":10,"featured_media":8323,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_breakdance_hide_in_design_set":false,"_breakdance_tags":"","footnotes":""},"categories":[33],"tags":[62,61,59,60,58],"class_list":["post-8317","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-compliance-management","tag-digital-tachograph-download","tag-hgv-tachograph","tag-tachograph-laws","tag-tachograph-regulations","tag-tachograph-rules-uk"],"acf":[],"_links":{"self":[{"href":"https:\/\/saphyroo.com\/uk\/wp-json\/wp\/v2\/posts\/8317","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/saphyroo.com\/uk\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/saphyroo.com\/uk\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/saphyroo.com\/uk\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/saphyroo.com\/uk\/wp-json\/wp\/v2\/comments?post=8317"}],"version-history":[{"count":4,"href":"https:\/\/saphyroo.com\/uk\/wp-json\/wp\/v2\/posts\/8317\/revisions"}],"predecessor-version":[{"id":8326,"href":"https:\/\/saphyroo.com\/uk\/wp-json\/wp\/v2\/posts\/8317\/revisions\/8326"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/saphyroo.com\/uk\/wp-json\/wp\/v2\/media\/8323"}],"wp:attachment":[{"href":"https:\/\/saphyroo.com\/uk\/wp-json\/wp\/v2\/media?parent=8317"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/saphyroo.com\/uk\/wp-json\/wp\/v2\/categories?post=8317"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/saphyroo.com\/uk\/wp-json\/wp\/v2\/tags?post=8317"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}