If you're a contractor managing a fleet in logistics, farming, mining, or construction, switching from paper logbooks to an Electronic Work Diary (EWD) can cut down on paperwork, boost safety, and keep you compliant with Australia's HVNL.
This guide walks you through setting up an EWD, training your team, and avoiding common mistakes. We'll also show you how Saphyroo can make the whole process smoother.
What is an EWD?
An Electronic Work Diary is basically a logbook gone digital. No more dodgy handwriting or missed entries, it records every work and rest break in real time. Backed by the NHVR and accurate to the minute, it’s a smarter way to manage fatigue and tick the compliance box under HVNL.(Heavy Vehicle National Law)
A digital system gives you real-time oversight, so you can make smarter decisions and keep your drivers safe and on the road.
Paper to Digital: Quick Transition Checklist
Now that everything is digitally recorded, the real question is: how do you turn this information into a proactive tool for managing risk and performance?
Saphyroo's Fix: The Drive360 Console gives you live tracking and compliance reports. You can instantly see where drivers are, their status,and spot problems fast, letting you resolve them before they become roadside headaches.
How Tracking Minutes Translates to Safer Operations
Your EWD is just a logbook. Saphyroo turns it into a proactive safety and compliance tool. Our platform integrates your work diary with every aspect of your operation.
Smarter Safety with Drive360
The Drive360 Console flags fatigue risks before they become breaches. It prevents shifts being assigned to fatigued drivers and sends automatic alerts to keep drivers safe and compliant.
With the Drive360 App, drivers can accept shifts, complete pre-start inspections with photos, and log incidents — all from one place. It’s a simple, all-in-one tool that keeps drivers productive and protected.
The Vision360 AI Camera System detects distracted driving, phone use, and fatigue in real time. It instantly alerts the driver and notifies managers, creating a safety net far stronger than a paper logbook.
All this data feeds straight into the Drive360 Console, giving you full visibility of routes, compliance flags, fatigue hotspots, and even integrated exports for timesheets and payroll. Our platform isn't just a logbook; it's a co-pilot for your business, helping you manage shifts, drivers, and compliance from a single dashboard.
Common EWD Mistakes and How Saphyroo Fixes Them
| Mistake | How Saphyroo Solves It |
|---|---|
| Poor Driver Training | The Drive360 App is self-explanatory - drivers pick it up instantly. The Drive360 Console shows shift scores and driver history so you can quickly spot and close training gaps. |
| Missing the 28-Day Paper Rule | With Live Map & Tracking, you can monitor drivers in real time. If a roadside audit happens during the transition, you have the data to back them up and stay compliant. |
| Lack of Oversight | The Drive360 Console delivers full Compliance & KPI Reporting. Check shift scores, inspections, and timesheets instantly - so you always know who's audit-ready. |
| Incomplete Incident Logs | Vision360 AI cameras capture near-misses, incidents, and driver behaviours, automatically creating a verifiable audit trail inside the platform. |
Ready for the Transition?
Stop drowning in paperwork and start managing with confidence. Saphyroo is built for contractors juggling shifts, safety, and growth. Our platforms are successfully used across Australia and the UK.
Ready for a smoother, safer, and more compliant operation? Book a demo today to see how we can support your business.
