Proof of delivery software - for UK fleets

Built for UK delivery fleets
Built for UK delivery fleets
Photo proof, e-signature, geo-stamp and time on every drop. Built for UK last-mile, multi-drop van fleets and 3PL operators running to tight retailer SLAs.
Built for UK last-mile and 3PL operators.
ePOD built for van fleets

Proof that settles disputes

One app captures the photo, the signature, the recipient name and the geo-stamp on every drop. Your office stops fielding WISMO calls and your finance team stops crediting ghost disputes.

Photo proof

A photo of the consignment on the doorstep, in the loading bay or inside the receiving warehouse.

Time stamp

Exact delivery time logged to the second. No argument about whether the van made the customer's 10am window.

Secure storage

PODs archived per drop, per route, per driver. Built for retailer SLA audits and VAT back-billing.

Instant upload

Photo, signature and geo-stamp sync the moment the driver taps Complete. No end-of-shift scanning back at the depot.

Geo-stamp

Exact drop coordinates logged on every delivery. The dropped-at-the-wrong-house dispute ends in 30 seconds.

Recipient alert

Text or email to the consignee the moment the drop is complete. Photo, time and a one-line note attached.
Fewer disputes. Tighter margins.

Protect your margin on every drop

Disputed deliveries cost UK fleets thousands a month. A POD with a photo, a signature and a geo-stamp kills most disputes on the first reply. Finance stops writing off the claim. Ops stops sending the van back for a re-drop.

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Trust, on every drop

Keep customers, keep contracts

Retailers who see live PODs from their carrier do not churn. Amazon and Ocado contractor operators hold onto SLAs. Independent shops get proof their stock arrived. Your account managers keep the renewal.

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Stops disputes before they start

Cuts disputed deliveries and fraud

Photo and geo-stamp together kill the two big dispute categories: wrong address claims and missing stock claims. Driver signature and device ID close the rest. Operators typically see disputed deliveries drop by 60 to 80 percent in the first quarter.

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Get Drivers Home Safely With Smart, Automated Fatigue Management
HMRC and retailer-SLA ready

Secure and compliant

POD records meet HMRC proof-of-service rules for VAT and the audit trails retailers ask for on their SLAs. Data stays in UK data centres. Retention windows match your contract terms.

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Where POD earns its keep

Who uses Saphyroo POD

Saphyroo POD is built for UK operators running multi-drop routes to tight windows. Retail resupply, grocery home delivery, courier last-mile, field service, construction materials, healthcare logistics and wholesale distribution all use the same app with different workflows.

Courier & parcel
Multi-drop vans running 60 to 120 stops a day. Photo proof for every drop. Signature on high-value.
Food & grocery delivery
Chilled and frozen runs. Timestamp and temperature logs built for retailer audits and 3PL contracts.
Healthcare & pharmacy
Cold-chain drops, controlled drugs and urgent hospital runs. Signature, recipient ID and geo-stamp logged.
Industrial supply
Spare parts, consumables and kit moving between depots. POD syncs to the ERP and the back-billing record.
Mail & parcel networks
Digital signature, scan-on-delivery and consignment-level proof that feeds retailer dashboards.
Field service & maintenance
Engineer signs off the job, uploads the before-and-after photo and logs the parts fitted on site.
Construction materials
Aggregates, steel and site materials. Photo proof of the delivery on the site plot, not at the gate.
Legal document delivery
Signed-for courier runs with recipient ID capture and a tamper-evident audit trail.
Wholesale & distribution
Pallet and case-level PODs into retailer RDCs. Matches the consignment note on the first scan.
Why UK operators pick us

Why UK fleets choose Saphyroo

Customer-led product
We ship what customers ask for, not what looks good in a demo. If your planners hate a workflow, we change it.
Vision360
AI cab cameras that catch harsh driving, fatigue and phone use. Every clip tied to a driver and a route.
Drive360
The driver's app. Walkaround, tacho card download, POD capture and two-way messages with dispatch.
Proof of delivery
Photo, signature and geo-stamp on every drop. Disputes get settled in minutes, not across email chains.
Built for UK Fleets
Fleet tech built by an Australian team for UK operators. Your data stays in UK data centres.
Route Optimisation
Runs built around M25 traffic, drivers' hours and ULEZ. Fewer miles. Fewer fines. More drops per shift.
What UK operators say

Built for UK fleet operators

Built for UK fleet operators

We build fleet software for the people who keep the operation moving: planners, compliance leads, operations managers and finance. One login runs every vehicle, every compliance check, every customer update. That is the product.

Built in Australia. Built for UK fleets.

UK support team. Built in Australia.

UK phones answered in UK hours. Onboarding runs with your Transport Manager, your planners and your drivers, not a slide deck. Your data stays in UK data centres. Contracts written to UK law.

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One platform. Full control.

Explore our UK solutions

Fleet Management
One place for total fleet, maintenance and compliance.
Learn more
AI Dashcam
AI cameras that flag risky driving and give you the clip.
Learn more
Fatigue Management
Drivers' hours and tachograph tracking, automated.
Learn more
Vehicle Tracking
Live map view of every HGV, van and trailer.
Learn more
Geofencing & Zone Alerts
ULEZ, CAZ and depot arrival alerts, set per zone.
Learn more
Asset Tracking
GPS for HGVs, trailers and kit you do not want to lose.
Learn more
Digital Tachograph
Pull tacho cards, flag infringements, archive for DVSA.
Learn more
Fleet Telematics
Vehicle data on fuel, safety and driver behaviour.
Learn more
FAQs

Questions UK operators ask about ePOD

A digital record that a consignment was delivered. Saphyroo captures a photo, an e-signature, the recipient name and a geo-stamp on every drop. All four sync to the customer record.

Paper PODs get lost, signed for by the wrong person and argued over. ePOD closes disputes on the first reply, protects retailer SLAs and keeps finance from writing off bad debt.

The driver captures it. The office sees it live. The customer gets an automatic text or email with the photo. Finance uses it on the invoice. Auditors see the trail on demand.

Photo, e-signature, printed name, geo-stamp, time to the second, device ID and optional barcode scan. Matched to the consignment note on submission.

Yes. POD time data flags the drops that run late. Route360 feeds the pattern back into next week's plan so the same postcode does not slip twice.

One tap on Drive360 uploads the photo, signature and geo-stamp. No end-of-shift paperwork. No scanner at the depot. The POD is on the invoice before the driver gets back to base.
Simplify your UK last-mile. One app.
Photo proof, e-signature and geo-stamp on every drop. Book a 20-minute demo with a UK specialist.
© 2026 Saphyroo Pty Ltd. All Rights Reserved. ABN 62 661 425 869
85 Great Portland Street, London W1W 7LT
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