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Driver Scheduling

Confident Planning. Smoother Operations.

Create rosters, assign drivers and vehicles, and manage changes in real time, all from one connected workspace.

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Drive360 scheduling console: the week view with drivers down the left and shifts across the columns, a shift being assigned, and the schedule overview with alerts and quick actions

FROM SCHEDULING CHAOS TO CONTROL

Remove the Friction From Every Shift.

  • Reduce manual scheduling
  • Keep rosters up to date
  • Identify allocation conflicts earlier
  • Cut unnecessary calls and messages
  • Keep every shift visible

Resolve conflicts before they become disruptions

Drive360 conflict list: driver unavailable, vehicle in maintenance, licence expired and fatigue threshold, each paired with a suggested replacement and an assign button

Every shift planned. Every day.

  1. 1

    Create Roster

    Build shifts and set requirements.

  2. 2

    Assign Drivers

    Assign drivers with availability, licences, skills, driver hours and rest requirements in view.

  3. 3

    Assign Vehicles

    Allocate vehicles to each shift.

  4. 4

    Notify Drivers

    Drivers receive instant notifications and shift details.

  5. 5

    Shift in Progress

    Monitor progress in real time.

  6. 6

    Shift Complete

    Capture hours, notes and final records as the shift closes

Better Scheduling Starts With Better Visibility

  • Driver Availability

    • See availability in real time
    • Manage leave and absences
    • View skills, qualifications and work requirements
    Drive360 availability panel: drivers listed as available, unavailable or on leave

  • Vehicle Allocation

    • Assign the right vehicle
    • Check availability and maintenance status
    • Swap or reassign when plans change
    Drive360 vehicle status panel: trucks listed as available, in use or in maintenance

  • Driver Requirements

    • Keep licences and endorsements visible
    • Track training and qualifications
    • Stay ahead of upcoming expiries
    Drive360 expiring soon panel: drivers with licence and certification expiry dates

  • Live Schedule Changes

    • Update schedules in real time
    • Cover last minute absences
    • Respond quickly when plans change
    Drive360 recent changes feed: call-ins sick, shift swaps and vehicle swaps

Manager & Driver Workflow

  • Manager creates and publishes the roster
  • Drivers receive shift details and accept
  • Swaps requested and approved in the app
  • The schedule updates instantly for everyone
  1. Drive360 app: new shift assigned, morning shift with route and truck

    1. Manager builds and publishes the roster

  2. Drive360 app: shift details with depot, vehicle and times, and an accept button

    2. Drivers receive their shift details instantly

  3. Drive360 app: shift accepted, confirmed by the driver

    3. Drivers accept shifts directly in the app

  4. Drive360 app: swap request with reason and requested cover

    4. Drivers request a shift swap or change through the app

  5. Drive360 app: swap approved, showing the driver change

    5. Manager approves or manages changes digitally

  6. Drive360 app: schedule updated, showing the new driver, date, time and route

    6. The live schedule updates with the approved changes

Better Schedules. Better Operations.

  • Faster Scheduling

    Build and publish rosters in minutes.

  • Better Utilisation

    Make better use of available drivers and vehicles.

  • Fewer Conflicts

    Catch scheduling clashes before they disrupt the day.

  • Stronger Coverage

    Keep shifts covered as availability changes.

  • Less Admin

    Reduce manual updates, calls and follow ups.

  • Better Communication

    Keep managers and drivers working from the same schedule.

Plan around UK driving & rest requirements

Schedule With the Full Shift in View

For UK fleet operations, driver hours, working time and rest requirements are an important part of planning the day. Drive360 brings work and rest information into the scheduling process, giving managers greater visibility when planning shifts and responding to changes.

  • Driver Hours

    Keep current and planned driver hours in view when allocating drivers to upcoming shifts.

  • Rest Requirements

    Keep rest information connected when planning the next shift and responding to schedule changes.

  • Driver Credentials

    Keep required licences, qualifications and professional credentials visible when assigning drivers.

Frequently Asked Questions

  • How does Drive360 help with driver scheduling?

    Drive360 lets managers create rosters, assign drivers and vehicles, check availability and qualifications, and update schedules as plans change.

  • Can schedules account for driver availability?

    Yes. Managers can see driver availability, leave, absences, skills, qualifications and upcoming licence or certification expiries when assigning shifts.

  • Can Drive360 identify scheduling conflicts?

    Yes. The scheduling workflow can surface issues such as driver unavailability, vehicle maintenance, expired licences and configured driver hours or rest limits before a shift is assigned.

  • Can drivers accept and swap shifts?

    Yes. Drivers receive shift details through the Drive360 app, can accept assigned shifts and can request swaps for manager approval.

  • What happens when a driver or vehicle becomes unavailable?

    Managers can update the schedule, reassign the driver or vehicle and notify affected drivers so the current roster stays up to date.

  • Can drivers and managers see schedule changes in real time?

    Yes. Changes to shifts, assignments and approved swaps update the schedule so managers and drivers are working from the latest information.

Every Shift Starts With the Right Plan

See how Drive360 driver scheduling keeps your operations moving.

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  • Flexible configurations
  • Quick and easy setup
  • 24/7 support

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